Personal Secretary to the Vice-Chancellor
Abdulrahman Al-Sumait University (SUMAIT)
Location: Zanzibar, Tanzania
Application Deadline: 30th March 2025
Position Type: Fixed-term (1 year, non-renewable)
Reporting To: Vice-Chancellor
About the Role
SUMAIT University seeks an exceptional Personal Secretary to provide high-level executive support to the Vice-Chancellor. This pivotal role requires discretion, professionalism, and outstanding organizational skills to manage the VC’s office efficiently in our dynamic academic environment.
Key Responsibilities
Executive Support:
- Manage the Vice-Chancellor’s complex schedule and commitments
- Prepare and review confidential correspondence and documents
- Anticipate needs and advise on priority matters
🗓 Coordination & Logistics:
- Arrange meetings and appointments with internal/external stakeholders
- Coordinate domestic and international travel itineraries
- Handle logistical arrangements for the VC and deputies
Confidential Management:
- Research sensitive information for special projects
- Maintain strict confidentiality on all university matters
- Serve as liaison between the VC and other university offices
Qualifications & Requirements
Education:
- Bachelor’s degree (BA in Public Administration preferred) from a recognized institution
Experience:
- 4-5 years as senior executive secretary/personal assistant
- Experience in academic institutions highly desirable
- Proven track record in high-level administrative support
Skills & Competencies:
✔ Exceptional written and verbal communication
✔ Advanced organizational and time-management abilities
✔ Discretion in handling confidential information
✔ Strong leadership and interpersonal skills
✔ Proficiency in office software and documentation
Why Join SUMAIT?
- Opportunity to work closely with university leadership
- Professional growth in a prestigious academic setting
- Exposure to diverse challenges in higher education administration
Application Process
Interested candidates should submit:
- Cover letter addressing the position requirements
- Detailed curriculum vitae
- Certified copies of academic certificates
Submit to:
The Vice-Chancellor
Abdulrahman Al-Sumait University (SUMAIT)
P.O. Box 1933, Zanzibar, Tanzania
Email: recruitment@sumait.ac.tz
Applications must be received by 30th March 2025.
Only shortlisted candidates will be contacted.