Personal Secretary to the Vice-Chancellor At SUMAIT March 2025

Personal Secretary to the Vice-Chancellor

Abdulrahman Al-Sumait University (SUMAIT)

Location: Zanzibar, Tanzania
Application Deadline: 30th March 2025
Position Type: Fixed-term (1 year, non-renewable)
Reporting To: Vice-Chancellor

About the Role

SUMAIT University seeks an exceptional Personal Secretary to provide high-level executive support to the Vice-Chancellor. This pivotal role requires discretion, professionalism, and outstanding organizational skills to manage the VC’s office efficiently in our dynamic academic environment.

Key Responsibilities

Executive Support:

• Manage the Vice-Chancellor’s complex schedule and commitments
• Prepare and review confidential correspondence and documents
• Anticipate needs and advise on priority matters

🗓 Coordination & Logistics:

• Arrange meetings and appointments with internal/external stakeholders
• Coordinate domestic and international travel itineraries
• Handle logistical arrangements for the VC and deputies

Confidential Management:

• Research sensitive information for special projects
• Maintain strict confidentiality on all university matters
• Serve as liaison between the VC and other university offices

Qualifications & Requirements

Education:

• Bachelor’s degree (BA in Public Administration preferred) from a recognized institution

Experience:

• 4-5 years as senior executive secretary/personal assistant
• Experience in academic institutions highly desirable
• Proven track record in high-level administrative support

Skills & Competencies:
✔ Exceptional written and verbal communication
✔ Advanced organizational and time-management abilities
✔ Discretion in handling confidential information
✔ Strong leadership and interpersonal skills
✔ Proficiency in office software and documentation

Why Join SUMAIT?

• Opportunity to work closely with university leadership
• Professional growth in a prestigious academic setting
• Exposure to diverse challenges in higher education administration

Application Process

Interested candidates should submit:

1. Cover letter addressing the position requirements
2. Detailed curriculum vitae
3. Certified copies of academic certificates

Submit to:
The Vice-Chancellor
Abdulrahman Al-Sumait University (SUMAIT)
P.O. Box 1933, Zanzibar, Tanzania
Email: recruitment@sumait.ac.tz

Applications must be received by 30th March 2025.
Only shortlisted candidates will be contacted.